SafetyGrid Truck Inspection Program

The SafetyGrid Truck Inspection Program · for forklifts and powered industrial trucks

Every truck checked before it moves. Every check on record.

An Equipment Tag on every truck, an Inspection Board where your trucks park, and an Inspection Log you can pull any time. Operators check a truck from their phone in about a minute. A failed check takes the truck out of service and tells the people who fix it.

Equipment TagsInspection BoardInspection Log
Start a pilot at your site →

Forklifts have to be examined before they are put in service, at least once a day. On most floors that check lives on a paper sheet clipped to the truck or stacked in an office.

Paper fades, tears and gets lost. Nobody can tell which trucks were skipped today, and when an auditor, insurer or investigator asks for last March, someone goes looking through a box.

A stack of paper checklists is not a record. It is a box nobody can search.

One program, three parts

Everything is printed, set up and run by SafetyGrid. Your team scans and checks. We keep the system working.

Part 1

Equipment Tags

A durable QR tag on each truck, printed with its truck number, at eye level from the seat. The truck number rides inside the code, so nobody types it. Built to hold up to oil, heat and washing.

Part 2

Inspection Board

An 18 x 24 board where your trucks park: the four steps, a backup code for every truck on site, and a pocket for out of service tags. A missing tag never stops a check.

Part 3

Inspection Log

Every check, pass or fail, by truck, operator, date and time. Searchable, exportable, and yours. Trucks not checked today are flagged, so a skipped truck is seen the same morning.

Sample tag, board and log. Yours carry your truck numbers and your site.

How a check works

Four steps at the truck. No app to download, no account to create.

1

Scan the truck

Point the phone camera at the Equipment Tag. The form already knows which truck it is.

2

Sign in

Pick your name from the site roster and enter your 4 digit code. Only trained operators on the roster can submit.

3

Answer the checklist

Motor off, then motor on: leaks, tires, forks, brakes, steering, horn and more. Pass, Fail or Not applicable.

4

Pass or stop

A pass is logged and the operator goes to work. A failed safety item stops the truck and alerts maintenance.

The Inspection Board where your trucks park

One board per parking or charging area. Built to look like part of the truck's safety equipment, and to match the SafetyGrid Ordering board if you run both.

Sample board. Yours shows your trucks, your site and your station number.

  • Four steps on the wall. The whole check in plain words, so a new operator knows what to do on day one.
  • A backup code for every truck. If a tag is damaged or missing, the operator scans that truck's code on the board instead. Color bands mark sit down, reach, order picker and pallet jack.
  • Out of service tags in the pocket. A Do Not Operate tag is right there when a check fails.
  • Signal tested at install. The board goes where phones connect, so freezers and steel buildings do not break the routine.
  • Phones not allowed on your floor? We supply a shared rugged tablet in a locking mount at the board.
When a check fails

The truck stops. The right people know.

A defective truck has to come out of service until it is repaired. The program makes that the default instead of a judgment call on the floor.

  • Photo on every failThe operator photographs the problem, so maintenance sees it before they walk over.
  • Alerts to maintenance and the supervisorThe people you name at setup are told right away which truck failed and why.
  • Return to service by an authorized personThe truck stays flagged until someone you authorize marks it repaired. Hours out of service are tracked.
  • You choose what stops a truckDuring setup you decide which items stop the truck and which only report. We start from OSHA's sample daily checklists.

A weekly report your team can act on

Every week your site gets one report from the Inspection Log, with the problems first.

Trucks not checkedEvery truck with no check on a day it ran. Always shown first.
Failed itemsWhat failed, on which truck, and how long it took to get back in service.
Rushed checksChecks finished in under 60 seconds are flagged, so ticking every box without looking shows up.
Checks by truck and shiftCoverage across every truck, every shift, side by side.
Operator evaluations dueOperators whose 3 year performance evaluation is coming due, from the dates you give us.
Audit exportThe full log for any date range, ready for an auditor, insurer or investigation.

Sign in the way your site already works

Every check is tied to a named, trained operator. Pick the sign in that fits your floor.

Default

Phone and code

Scan the truck with any phone, pick your name, enter a 4 digit code. Nothing extra to buy.

Badge sites

Barcode badge

Already have badges with a barcode or QR? Operators scan the badge, then the truck, at a tablet on the board.

Badge sites

Tap badge

Tap only badges work through a reader at the board. We only read the badge number and never connect to your door or security system.

Tablet and badge reader Scan Kits are bought, set up and tested by SafetyGrid with one of your own badges before we quote, then shipped ready to mount.

How we set up your site

The same steps at every site, usually finished in one visit.

Discovery call15 minutes: trucks by type, shifts, parking areas, phone rules, who gets alerts.
Truck registerYour truck list, or we number them. Make, model, serial and capacity for each.
Operator rosterYour trained operators, each with a 4 digit code.
Build and printA checklist per truck type, then tags and board printed and numbered.
Go liveInstall, a 10 minute toolbox talk, first scans watched, a test alert sent.
Run and renewWeekly report, monthly review, new trucks added, tags replaced.

What it costs, next to what it protects

Daily checks on record cost far less than the things they help you avoid, and far less than adding telematics to every truck.

Up to $16,550for each serious OSHA violation in 2026. Repeat or willful violations can reach $165,514 each.
$48,000average cost of one medically consulted work injury in 2024.
$25 to $100per truck, every month, is a common range for forklift telematics software, before hardware.
A 12 truck site pays $969 in its first year with SafetyGrid: $249 setup, then $5 per truck a month. No hardware to buy, no logins to manage, no clipboards to file.

Sources: OSHA civil penalty memo, May 21, 2026; National Safety Council Injury Facts, work injury costs, 2024; published forklift telematics pricing guides. Telematics can do more than inspections, such as impact sensing. The program covers daily inspections and their records.

Simple pricing

Priced by the number of trucks on site. No hardware required and no logins to buy.

Starter site

$49 a month, flat

  • Up to 10 trucks
  • Tags, board and log
  • Weekly report and fail alerts

Growing site

$5 per truck a month

  • 11 trucks or more
  • Everything in Starter
  • A 100 truck site pays $500 a month

Multi site

By quote

  • Several sites on one account
  • Everything in Growing site
  • One invoice for every site

Setup is $249 per site, one time. It covers your truck register and roster, one Inspection Board, up to 10 Equipment Tags and the go live visit. Your setup fee is credited toward a SafetyGrid Ordering System or your first Incident Desk report within 90 days. Scan Kits and extra tags are quoted separately.

Same tags, more equipment

Once the program is on your site, the same tag, scan and log can cover other checks your team already owes.

Fire extinguishersLaddersFall protection harnessesFirst aid kitsEyewash stations

Your records stay yours

OSHA requires the daily truck exam but does not require it to be written down, and leaves how long to keep inspection records to the employer. A record you can find is how you show the checks happened, so we keep it two ways.

Copied to a folder you ownEvery check is also saved to a shared folder your company owns, on your own Google Drive or SharePoint. Your access never expires, even if you leave SafetyGrid.
Kept by SafetyGrid for 5 yearsWe hold a backup of every check for 5 years, the same period OSHA sets for injury and illness records.
Any date range, any timePull the log for an auditor, insurer or investigator by truck, operator or date, in minutes instead of a box search.

Sources: OSHA interpretation letter on 1910.178(q)(7), February 7, 2000; 29 CFR 1904.33. Your own record keeping policy and legal counsel set your retention needs.

Standards note. The program is built around OSHA 1910.178(q)(7), which requires powered industrial trucks to be examined before being placed in service, at least daily, and keeps a truck with a defect out of service. The employer stays responsible for the exam and every repair. SafetyGrid provides the program, the materials and the record. The program covers pre-use inspections and their records only; it does not replace operator training or evaluation.

Part of one SafetyGrid account

The Truck Inspection Program runs on the same wall, the same account and the same invoice as the rest of SafetyGrid.

SafetyGrid Ordering SystemA failed check often needs a part, a tag or new PPE. Order it from the same account, at your pricing.
See the Ordering System → SafetyGrid Incident DeskWhen something does happen with a truck, a professionally reviewed investigation report comes back the same business day.
See the Incident Desk →

Start a pilot at your site

Tell us how many trucks you run, by type, and how many shifts. We come back with a setup plan and a quote. We reply within one business day.

Request a Pilot →